APPLICATION CLOSING DATE: November 7th, 2025

Human Technopole (HT) is an interdisciplinary life science research institute, created and supported by the Italian Government, with the aim of developing innovative strategies to improve human health. HT is composed of five Centers: Neurogenomics, Computational Biology, Structural Biology, Genomics, and Health Data Science. The Centers work together to enable interdisciplinary research and to create an open, collaborative environment that will help promote life science research both nationally and internationally.

The Human Technopole Foundation is looking for a Contract Management Back Office Operator.

The role reporting to the Head of Procurement (ad interim)/Contract Management Manager supports the administrative and operational activities related to contract execution. The role focuses on ensuring accuracy in documentation, compliance with procedures, and timely processing of requests and transactions within the procurement cycle.

The Procurement and Supply Chain team ensures that HT’s procurement processes are efficient, compliant, and transparent. The office supports both scientific and administrative departments, managing contracts, supplier relationships, and related documentation to guarantee seamless operations.

Key tasks and responsibilities

• Support the front-office colleague in the management of framework agreements, related call-offs, and ensure accurate documentation (technical, administrative, compliance);
• Collect and process requests from researchers and administrative staff; 
• Monitor lead-times and carry out expediting actions when required;
• Prepare technical and administrative documentation (e.g. customs duty, DDT, compliance documents);
• Update and maintain price lists;
• Support Finance in the registration of invoices and management of contract guarantees;
• Update authority platforms (e.g. ANAC);
• Follow up with suppliers regarding delays, delivery issues, or invoice discrepancies;
• Verify sponsor/supplier/subcontractor documentation for campus access in line with internal rules;
• Manage certified emails (PEC), incoming/outgoing protocols, and the official mailbox of the Area. 
• Ensure proper filing and archiving of documents;
• Handle certified emails, official protocols, and ensure proper filing and archiving of documents.

Job requirements

Essential requirements:

• Bachelor’s degree in Business Administration or a related field (or equivalent experience);
• 3 or more years of experience in the role;
• Good understanding of administrative requirements related to public procurement;
• Ability to handle documentation with attention to detail and compliance;
• Fluency in Italian, both written and spoken;
• Fluent English, both written and spoken. 

Preferential requirements:

• Knowledge of the Italian Code of Public Contracts (D.Lgs. n. 50/2016);
• Previous experience in public procurement or regulated environments;
• Familiarity with platforms such as ANAC;
• Knowledge of procurement procedures and compliance requirements;
• Knowledge of ERP systems (SAP preferred) and MS Office (Excel in particular).

Application Instructions

To apply, please send the following:

• A CV in English.

Why Human Technopole

• Our working environment is international, friendly and inclusive. Our staff work together across disciplines on activities of biomedical relevance, leveraging synergies between their diverse skillsets and methodological approaches.
• We believe that highly diverse teams yield the best and most innovative results.
• We engage in outward-facing activities aimed at benefiting the national and international research community. Training and professional development are also at the heart of our mission.

Main benefits

• Welfare plans.
• Meal delivery service.
• Work-life balance provisions.
• Italian language training for foreigners.
• Parental leave up to 1 year and other support for new parents.
• Flexible working hours.
• Remote working policy.
• Support for relocation.

Special consideration will be given to candidates who are part of the protected categories list, according to L. 68/99.

Number of positions offered: 1
Contract offered: CCNL Chimico Farmaceutico, permanent – Employee Level
Salary range: up to 36K, depending on the seniority of the candidate.
Tax benefits where applicable.

The position is based in Milan.

The Foundation reserves the right, at its sole discretion, to extend, suspend, modify, revoke, or cancel this job posting without giving rise to any rights or claims whatsoever in favour of the candidates; the Foundation reserves, however, the right not to proceed with the awarding of the above-described assignment due to the effect of supervening regulatory provisions and/or obstructive circumstances.